• Important information
• Objective
• Description
• Eligibility
• Equity, diversity and inclusion
• Research security
• Selection criteria
• Application procedure
• NRS proposed expenditures table - Specific rules for the use of grant funds
• NRS attachment: Budget justification
• NRS attachment: Proposal and references
• List for a complete application
• NRS review procedures

• Discovery Grants program description
• Research Portal presentation and attachment standards

The Northern Research Supplements (NRS) program has been established to augment and promote Canadian university-based northern research and training. The main purpose of the NRS program is to recognize the added costs that are unique to conducting research in the Canadian North.

The NRS program is aimed at NSERC-funded researchers who intend to conduct Discovery research in Canada’s North. Successful applicants will typically receive a supplement to their Discovery Grant (DG) in the range of $10,000 to $25,000 per year for the duration of their DG. Awards at the upper end of this range will be made to those with higher logistical costs and to recognize outstanding contributions to outreach, engagement and collaboration with northerners (note: in the context of this program, “northerner” refers to both Indigenous and non-Indigenous community members).

Recipients of NRS awards are not restricted to the specific activities described in the application, but they must pursue research interests in the North. Only costs associated with working in the Canadian North are eligible expenses. In order to reduce field costs, researchers may also consider Natural Resources Canada’s Polar Continental Shelf Program (PCSP), which provides logistical support for field projects. Other federal funding opportunities for northern research can be found on Polar Knowledge Canada’s Funding for Researchers page.

NRS funding is only accessible to researchers who meet NSERC’s Eligibility requirements for individuals to apply for or hold grant funds (consult Sections 1, 2, 3 and 4 for university faculty and the Access to Funds by Adjunct Professors section, if applicable), who are applying to the current DG competition, and whose research endeavours will take them to work in the Canadian North.

For the purposes of this program, Canada’s North is defined as the land- and ocean-based territory north of the southern limit of isolated patches of permafrost from northern British Columbia to Labrador, including the entirety of the three territories. Geographic eligibility does not include the stretch down the central Rocky Mountains along the BC/AB border and several other non-contiguous pockets further to the south. For outlining the location of permafrost (shown in bands of yellow, green, blue, purple and red), visit Natural Resources Canada’s Permafrost page.

NSERC is acting on the evidence that achieving a more equitable, diverse and inclusive Canadian research enterprise is essential to creating the excellent, innovative and impactful research necessary to advance knowledge and understanding, and to respond to northern, national and global challenges. This principle informs the commitments described in the Tri-agency statement on equity, diversity and inclusion (EDI).

Considering equity, diversity and inclusion (EDI) in the research process promotes research excellence by making research outcomes more ethically sound, rigorous, reproducible, and useful. It is important to consider EDI through each stage of the research process, including, but not limited to, the research questions, design, methodology, analysis, interpretation and dissemination of results, and integrate these considerations where relevant. For more information, consult Section 1 of the NSERC Guide on integrating equity, diversity and inclusion considerations in research.

Research teams that are diverse and inclusive incorporate the multiple perspectives needed to foster innovation and research excellence through increased collaboration, added creativity and more effective problem solving, resulting in improved performance, more rigorous results and greater impact. Applicants are expected to increase the inclusion, advancement and retention of members of equity-deserving groups in the research ecosystem by building high-performing diverse research teams and inclusive environments where all individuals are provided with equitable opportunities to reach their full potential without barriers. EDI considerations should be reflected in the rationale of the composition of the northern collaborators and trainees and in the designated roles within the team. For more information, applicants should refer to Section 2 of the NSERC Guide on integrating equity, diversity and inclusion considerations in research.

Important: Demographic data should not be submitted. It is not requested or required to assess impacts resulting from consideration of equity, diversity and inclusion. How an individual self-identifies is considered personal and confidential information.

To ensure that the Canadian research ecosystem is as open as possible and as safeguarded as necessary, the Government of Canada has introduced the Policy on Sensitive Technology Research and Affiliations of Concern (STRAC Policy). For more information about research security at the granting agencies, refer to the Tri-agency guidance on research security.

Policy on Sensitive Technology Research and Affiliations of Concern

The STRAC Policy addresses risks related to Sensitive Technology Research Areas performed with research organizations and institutions that pose the highest risk to Canada’s national security. The STRAC Policy applies to this funding opportunity as of May 1, 2024.

To comply with this policy, applicants must identify whether the grant application aims to advance a Sensitive Technology Research Area. If so, the submission of attestation forms will be required from researchers with named roles (for this funding opportunity, these are the applicants and co-applicants) to certify that they are not currently affiliated with, nor are in receipt of funding or in-kind support from, a Named Research Organization (NRO).

Researchers should review the list of Sensitive Technology Research Areas and the list of Named Research Organizations carefully to understand which versions of the lists apply to this competition.

The Tri-agency guidance on the STRAC Policy provides more information on new applicable procedures and requirements, including responsibilities of researchers and institutions.

Applications are evaluated according to the following weighted selection criteria, and the onus is on the applicant to address these explicitly in the proposal. As part of an ongoing commitment to ensure that a wide range of contributions are considered and valued in the merit review, the Guidelines on the assessment of contributions to research, training and mentoring will support the evaluation of NSERC applications.

Note: The NRS review committee does not have access to all of the information contained in the DG proposal. Please refer to the List for a complete application section for further details.

Excellence of the proposed research in the North (30%)

• Summarize the objectives and plans for research in the North.
• Detail plans for the inclusion of traditional and local knowledge in the research, if appropriate.
• Demonstrate the feasibility of the proposed research, given the available facilities, services and infrastructure support.
• Illustrate the potential to produce new knowledge and research results of benefit to Indigenous communities, to the North and to all Canadians.
• Report on recent progress of research in the North.
• Describe recent research collaborations and interactions with northerners.

Need for NRS funds (30%)

• Detail unique logistical expenses, due to the high costs of undertaking research in the North (excluding university-based student stipends and salaries for university research personnel).
• Highlight needs related to community outreach, engagement, collaboration and communications initiatives undertaken in the North (e.g., consultation expenses, extended accommodation costs, or honoraria, stipends and salaries directed at northerners and community members).
• Outreach and consultation costs are only considered when clearly indicated in the expenditures table and well-described in the budget justification.
• Demonstrate appropriateness of, and justification for, the NRS budget.
• Clarify availability of other sources of funding and the relationship to the current proposal.
• Indicate amount of time to be spent conducting research and research-related activities in the North.

Outreach, engagement, collaboration and communication initiatives (20%)

• Highlight community outreach and consultation activities to engage northerners in planning and conducting the research.
• Describe the plans to interact and collaborate with, and to incorporate northerners in the research program.
• Include and demonstrate the impact of community engagement and training activities for northern researchers, northern students and any local participants.
• Describe how equity, diversity and inclusion are considered in outreach (e.g., community engagement and training activities).
• Explain planned strategies to communicate and disseminate research results, and to promote northern research and training.
• Explain plans to ensure the proper management of data and information resulting from research activities.

Contribution to the training of highly qualified personnel (HQP) (20%)

• Outline the quality and extent of past contributions and demonstrate opportunities to train university-based HQP (e.g., postdoctoral fellows, graduate and undergraduate students, technicians) in the North.
• Summarize considerations of equity, diversity and inclusion specific to past and planned training of HQP in the North.

As part of the DG application process within the Research Portal, applicants must indicate their interest in being considered for this supplement, complete the NRS proposed expenditures table and provide two additional PDF attachments to the application as follows:

1. A budget justification (2 pages max)
2. The NRS proposal with a list of references (proposal: max. 3 pages; references: max. 1 page)

Notes:

• All attachments must meet NSERC’s Research Portal presentation and attachment standards.
• The full NRS application consists of the NRS proposed expenditures table with the two attachments listed above and described below, as well as several modules and/or attachments from the DG application (see the List for a complete application for details about the required NRS attachments and which portions of the DG application will be available to the NRS selection committee).

• Before completing this page, read the instructions below and consult the Tri-agency Guide on Financial Administration for information about the eligibility of expenditures for the direct costs of research and the use of grant funds.
• Only costs associated with working in the Canadian North are eligible expenses. University-based student stipends and salaries for university research personnel are not eligible. Any costs incurred outside of Canada cannot be paid from an NRS award.
• NRS awards are typically the same duration as the DG. However, the amount requested each year may vary, with higher expenditures in years involving more travel to the North. Regardless of potential variability in expenditures, the amount requested from NSERC for NRS should be equally dispersed across all DG funding years and not exceed $25,000 annually.
• Provide a five-year NRS budget (distinct from the DG proposed expenditures). Verify all entries carefully. The Total Amount Requested from NSERC should be a maximum of $25,000 annually; this is calculated automatically by subtracting the Total Cash Contributions, if any, from the Total Proposed Expenditures.

Note: While there is no minimum annual amount, the total amount requested from the NRS program should total no less than $50,000 across all five years.

Provide a detailed explanation and justification for each budget item identified in the NRS proposed expenditures table. Provide sufficient information to allow reviewers to assess whether the resources requested are appropriate and specific to conducting research in the North. These pages should only contain information pertinent to the NRS proposed expenditures budget table.

Note: The NRS selection committee does not have access to the DG proposed expenditures table nor the DG budget justification.

Costs associated with work in the North
Provide an outline of the expenses that are expected to be incurred due to the high costs of undertaking research in the North, including community consultations and outreach, as well as engagement and collaborations with northerners. The onus is on the applicant to justify how these costs are unique to conducting research in the Canadian North.

Stipends/honoraria/salaries for local students and northern participants, including Indigenous researchers
Give a breakdown of the required individuals to be supported and any applicable fees. Justify each position requested. Note that university-based student stipends and university research personnel salaries are not eligible expenses — formally supervised HQP cannot be paid with NRS funds.

Equipment or facility
Provide a breakdown of the items requested, models, manufacturers, prices and applicable taxes. Justify each item requested and explain how it is specific to use in the North.

Fees to be paid for the use of equipment or a facility in the North should be described (e.g., hours and rate).

Materials and supplies for use in the North
Provide details and explain major items and their use in the North.

Travel to and from northern Canada
Explain briefly how each activity relates to the proposed research and to whom they apply (e.g. HQP, researcher, etc.).

Dissemination, outreach, engagement and collaboration with northerners and Indigenous communities
Provide details of dissemination costs, translation costs, workshops, consultations, or other community engagement activities undertaken in the North. Publication costs in peer-reviewed journals are not normally an eligible expense from an NRS award.

Other expenses
List any items not included in previous categories and provide a brief explanation for major items. All additional costs should be related to undertaking research or research-related activities in the North.

The proposal must address the NRS selection criteria described above. It must also define the northern Canadian location(s) where the research will be conducted. Give the names of surrounding towns or specific communities, or the latitudes and longitudes.

Note: The NRS selection committee does not have access to the full DG proposal or HQP information from the DG application.

• Provide a list of literature references
• Do not include hyperlinks in the list
• Do not refer reviewers to websites for additional information on the proposal

• Application profile (from full DG application)
• Summary of proposal (from full DG application)
• Relationship to other research support (from full DG application)
• Most significant contributions (from full DG application)
• Additional information on contributions (from full DG application)
• NRS proposed expenditures table
• NRS attachment: Budget justification
• NRS attachment: Proposal and references
• Canadian Common CV

Note: Pages in excess of the number permitted will be removed.

• DG proposed expenditures table
• DG budget justification
• HQP training plan
• Past contributions to HQP training
• DG proposal (5 pages) and references (2 pages)
• Four submitted samples of research contributions

Evaluation groups will evaluate and rate DG applications in accordance with established DG evaluation criteria without seeing the NRS-specific attachments. Following this evaluation, NRS applications from those whose DG applications have been recommended for funding will be forwarded to the NRS selection committee. External reviews are not used in the NRS review process.

The NRS selection committee is a multidisciplinary panel comprised of experts in the natural sciences and engineering, as well as experts from public and/or private sector organizations with experience in northern issues. The NRS selection committee reviews and scores applications and recommends funding levels to NSERC, which makes all final funding decisions.

NRS competition results are released along with the DG results in April each year.