• General information
• Completing the NOI
• Uploading your NSERC CCV (applicant and co-applicants)
• Submitting the NOI

Read the program description before you complete the application.

Consult the Eligibility requirements for faculty to apply for or hold grant funds (Sections 1.1, 2.1, 3 and 4 for university faculty) to ensure that you can participate in this grant program as an applicant or a co-applicant. NSERC verifies the eligibility of researchers only at the full application stage; however, it is important that you consult the eligibility criteria now and discuss any concerns with your institution’s research office.

Your notification of intent to apply (NOI) must be received at NSERC by 8:00 p.m. (ET) on the deadline date. The NOI and application deadlines are indicated on the program description page.

In instances of systems interruptions, refer to the Service standards for NSERC and SSHRC’s online application systems policy on sustained interruptions.

Updates to an NOI that has been submitted will not be accepted either before or after the deadline date.

The applicant must complete the NOI using the Research Portal. In addition, the Canadian Common CV (CCV) must be completed by all applicants and co-applicants and linked to the NOI.

• For program-related information, email subatomic@nserc-crsng.gc.ca.
• For technical matters related to the research portal, contact the online services helpdesk by email at webapp@nserc-crsng.gc.ca, by phone at 1-855-275-2861, or complete an online services support request.

The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act. The collection, use, disclosure, retention, and disposal of your information are outlined in the following policy statements:

• Access to Information Act and the Privacy Act
• Data retention information
• Privacy notice

For more information, refer to the Personal Information Banks described in NSERC’s Info Source.

You must complete the self-identification questionnaire found in the found in the person profile of the Research Portal when applying for funding. This data provides information on the diversity of the population applying for and receiving agency funds. This information increases NSERC’s capacity to monitor its progress on increasing equity, diversity and inclusion (EDI) in its programs, to recognize and remove barriers, and to design new measures to achieve greater EDI in the research enterprise. If you do not want to self-identify, you have the option to choose “I prefer not to answer” for each question, but you are required to select a response for the questionnaire to be marked as complete. Self-identification information is not part of the application and will be neither accessible to, nor shared with, external reviewers and/or selection committee members. The self-identification questionnaire should be reviewed and updated, if required, every time you apply to the program.

For more information, refer to the Frequently Asked Questions about the Self-identification Questionnaire.

1. Sign in to the Research Portal.
2. Select Create application.
3. Select the funding opportunity under Stage: NOI and select Create.
4. Under Applications, open the NOI.
5. Select Edit to complete the different sections.

Administering organization

Organization – Select the organization that will administer the grant.

Department – If your department is not in the list, select Head office.

Application title – The title must be short and descriptive. It may be used for publication purposes. Restrict use of abbreviated forms (for example, DNA, NATO, etc.), and avoid company or trade names. Note: you may edit the application title at the full application stage.

Language of the application – Indicate the language in which the application will be submitted. The main body of the application should be written in either English or French, rather than in a mix of both official languages. The NSERC CCV (for the applicant and all co-applicants) must be submitted in the same language as the application.

Suggested evaluation group – The Subatomic physics evaluation section will be selected by default, and you cannot change this selection.

Proposed research topics

The first research topic is Subatomic physics by default, and you cannot change this selection. You may select, in order of relevance, up to four additional research topics in any evaluation group, as required.

Keywords

Provide up to ten keywords that best describe the proposal. It is important to separate the keywords by commas.

Provide an estimate of the amounts that will be requested from NSERC for each of the five years. Enter the full amount for each year. If you do not request support for some years, you must enter 0 for each of those years.

Subatomic Physics Major Resources Support (SAP-MRS) grants are awarded for up to five years.

The estimated amounts should be as close as possible to those that will be requested in the application. Should the amounts requested in the full application differ by more than 20% from those that were included in the NOI, the applicant should notify NSERC as soon as possible.

Read the program description and consult the Tri-agency guide on financial administration for information about the eligibility of expenditures for the direct costs of research and the regulations governing the use of grant funds.

The summary of proposal must not exceed 6,000 characters. It should provide

• a description of the resource
• an overview of the research programs that depend on access to the resource
• a brief explanation of the requested budget

You may request that some researchers, organizations or large collaborations not be involved in the review of your application. While NSERC cannot be bound by this information, the agency will take it into consideration when selecting reviewers. NSERC may also exclude reviewers because of conflicts of interest, as described in the Conflict of interest and confidentiality policy of the federal research funding organizations.

Information concerning exclusions may be accessible to those individuals named in this section, under the Privacy Act.

Note that the exclusion type Collaboration refers to large research groups that work on specific projects.

To successfully upload your CCV, the first name and family name used to create your CCV site account must be identical to those used to create your Research Portal account. The email address used to create your Research Portal account must be identical to at least one of the emails you listed on the CCV site.

• In the Application Overview page, click Attach.
• Enter your CCV confirmation number (refer to the NSERC CCV instructions for professors for details on how to obtain your confirmation number).
• Click Upload.
• Click Back to Application Overview.
• Preview your CCV in the Research Portal and verify that it was uploaded correctly and that it contains all of the records that you wish to submit for peer review. Your CCV should be in the same language as your application. You may update your CCV at the full application stage.

Note: While the Canadian Common CV website is bilingual, you can only save your NSERC CCV in one official language at a time. For example, to save a French version of your NSERC CCV, you must sign into your account using the French platform.

The maximum number of co-applicants is ten. NSERC recognizes that not all resources are the same and that the profile of co-applicants will vary accordingly, however, teams should strive for a diverse group of co-applicants and major users, including balanced gender representation. EDI considerations should be reflected in the rationale of the team composition and, where applicable, in the designated roles within the team. Moreover, applicants should describe how they have implemented and/or will implement policies and practices to support EDI within the team (for example, recruitment of team members, management of the team, mentorship). For more information, refer to the NSERC guide on integrating equity, diversity and inclusion considerations in research. The decision of which major users to include as co-applicants is left to the discretion of the applicant.

Refer to Subatomic Physics Major Resources Support program: Frequently asked questions for more information about co-applicants.

From the Application Overview page, in the Invitations section, select Manage Invitations.

Provide the name and email address of each co-applicant. An email will be sent to each participant with instructions on how to accept the invitation and upload their NSERC CCV.

Click on the Submit button at the bottom of the Application Overview page. A pop-up message will appear. You will be required to extract and view your NOI to ensure that it is complete. Note that the CCV will not appear in the extracted application. Once the confirmation box has been checked, click on the Submit button displayed in the pop-up message.

To complete the submission process, you will need to read and accept the terms and conditions by clicking on the I Accept button. You will receive a confirmation message on the web page, as well as a confirmation email that your NOI was received and that the status of your submission is Received by Agency.

To verify the status of your submission, return to the home page. The status will be Received by Agency.